Jill Warner

Transaction Specialist

I love helping real estate agents and clients with all their real estate needs. I am a problem solver and am very organized. My background is in real estate and business.

I love spending time with my family outdoors and traveling to new places!

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"Why Hire Me?"

Did you know that there are about 189 tasks in a transaction?  By enrolling in Sota's Transaction Services, I immediately start working on alleviating these tasks so you can focus on where it counts: generating leads and being the best agent you can be!

Here are a few core competencies I bring to the table!:

  • I am a licensed real estate agent and experienced Transaction Coordinator

  • I know crazy and I know Real Estate

  • Problem solving is my specialty

  • My passion is freeing up agent's time to secure additional clients and opportunities



"To say that she has been what I have been searching for in an "assistant" so to speak (but much, much more than that), would be downplaying it. She and I work extremely well together bouncing ideas around as well as her getting me on the right track with my systems to help me move my business forward. I would honestly be just out there trying to figure things out on my own. Throwing foolish money at this or that to hopefully help me with my biz. She is a wealth of knowledge when it comes to KvCore and has really helped to guide me with what to do and more importantly...HOW to do it...in the system. She truly understands where I am at, how I work, and really what I am capable of and I can't imagine NOT having her looking out for me and helping me."

- Rob Reinke


  • Review contract for completion and compliance

  • Add contract to compliance software

  • Calculate transaction timelines

  • Create Google channel for agent/client communication 

  • Always include agent in all correspondence

  • Buyer or seller congratulations email with copies of contract

  • Send earnest money instructions help with Trust Funds

  • Reminders for contingencies

  • Coordinate inspection upon agent request (update all on file)

  • Update title and lender about inspection

  • Preparation of disclosures, amendments with signing

  • Track appraisal and notify parties on status

  • Make sure title commitment is received and clear

  • Check with the lender every week for an update and
    that underwriting is complete to schedule closing

  • Help schedule final walk through and closing with all on file

  • Conduct final audit 7 days prior to closing for file completion

  • Settlement statement reviewal and send to agent and client

  • Add closing documents to compliance software

  • Get client feedback on transaction for agent

  • Make sure commission statement is correct and is disbursed


  • $350 per transaction

  • Offer writing available

  • After hours availability


  • Create listing documents for agent to go over with client

  • Put signed listing documentation into compliance software

  • Always include agent in all correspondence

  • Create link in MLS for agent

  • Make sure all disclosures are in MLS with pictures and maps

  • Send MLS proof to agent to approve

  • Make listing active in MLS, input ShowingTime instructions with lockbox code

  • Send agent and client instructional video on how to use ShowingTime

  • Check listing on Realtor.com/Zillow/MLS and other sites

  • Send client copy of all documents

  • Make sure listing has final approval in compliance software

  • Keep timeline to help agent get listing Sold

  • Send reminders about price updates and other amendments

  • When under contract review and send contract to client

  • Change status in MLS to Contingent on Inspection or Pending

  • Move to the transaction under contract phase


  • $350 per transaction

  • Offer writing available

  • After hours availability

  • Listing and Pending Services are included in $350 fee